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Arizona Professional
Recruiters Association
Bylaws
Article I - Name
Section
1: The name of the Corporation shall be the Arizona
Technical Recruiters Association. The acronym for the
Association shall be A.T.R.A.
Section
2: Principal Office. There will not be a principal
office of the Corporation at this time but at any time
in the future, may be located at the place determined by
the Board of Directors. A.T.R.A. will use a post office
address in Phoenix to receive all business-related
correspondence. The directors may establish other
offices and places of business in Arizona.
Section
3: Fiscal year. The Fiscal year of the corporation shall
end on the 31st day of December of each year.
Section
4: Business year. The official business year of the
corporation shall start on the third Wednesday of the
month of October and end on the second Tuesday of the
month of October.
Article II - Purpose
Section 1: Purposes. The purpose of the Arizona
Technical Recruiters Association shall be as follows:
a) To
provide an opportunity for the technical recruiting
community in Arizona to meet
regularly to network, exchange ideas and experiences,
which are of common interest,
and to
be kept informed of developments in the field of
technical recruiting.
b) To
provide opportunities for professional development and
education in the technical
recruiting field through meetings, seminars and programs
both within the Association
and in
cooperation with other appropriate professional
organizations in Arizona and the
United States.
c) To
promote and maintain high standards of professional
ethics.
Section 2: Code of Conduct. The Code of Conduct for the
Arizona Technical Recruiters Association shall be
defined as follows:
a)
An open enforcement tool to keep ATRA members focused on
the goals of ATRA and also, used to discern if members
are abusing their membership for the purpose of selling
products, or services.
b)
Any ATRA member can report alleged abuse to the
Membership Committee for review.
c) The
Membership Committee will investigate complaints and
those who are found in violation of the Code will be
subject to censure or expulsion.
Article III - Membership
Membership in the Arizona Technical Recruiters
Association shall be available to all persons regardless
of race, color, sex, age, religion or national origin
that meet the qualifications as defined in Sections 1 to
4 below. Also, membership will be valid for the period
of January 1st to December 31st and upon receipt of the
member’s annual membership fee with his/her application.
Section
1: Persons who are employed and work directly for a
corporation with the responsibility of either directly
recruiting or managing the recruitment of software
and/or hardware engineering, and information technology
professionals for their employers who have an office (s)
or operation(s) in Arizona.
Section 2:
a)
Persons who are self-employed consultants or contractors
and whose professional services involve recruiting
software and/or hardware engineering or information
technology professionals for their clients who have an
office(s) or operation(s) in Arizona.
b)
Persons who are consultants or contractors who work
directly for Human Resources – related consulting firms
in Arizona whose professional services involve
recruiting software and/or hardware engineering or
information technology professionals for their clients.
Section
3: Persons who are employed by companies who are
providers of professional services to the technical
recruiting community in Arizona. Definitions of these
types of companies would be the media (advertising
agencies, television, radio, etc.), outplacement firms,
academic institutions and any other corporations who
meet this definition.
Section
4: Persons who are employed by or own employment
agencies, which are directly, involved with the
recruitment and placement of software and/or hardware
engineering and/or information technology professionals
in Arizona.
Section
5: Application for Membership. An application for
membership in A.T.R.A. shall be made in writing by
completing an application form and sending it to the
Membership Chairperson for review.
Section
6: Membership Approval. All memberships must be approved
by the Membership Chairperson and the Membership
Committee and must meet the criteria of membership as
established in Sections 1 – 5 above. In the absence of
the Membership Chairperson, the President will approve
the membership applications.
Section
7: Termination of Membership. Membership in A.T.R.A. may
be terminated for good cause by a majority vote (3/5) of
the four Officers and the Membership Chairperson.
Membership will also be terminated for non-payment of
annual dues and for the reason of change of
qualification for membership. Any member may resign at
any time by written notice to the Membership
Chairperson.
Section
8: Annual Membership Fees. Annual membership fee shall
become payable on January 1 of each year. The amount of
the membership fee shall be determined each year by the
Board of Directors and the Committee Chairpersons prior
to January 1. The membership shall be notified of the
membership dues and eligibility in December of each.
There
will be one type of membership: Individual membership.
Article IV - Meetings.
Section
1: There are two types of Regular Meetings.
a)
Regular “program”meetings will be held the third
Wednesday of every month of year with the exception of
the months of December and August. The purpose of the
business meeting will be educational and networking. The
meeting place will be determined by the Program
Committee and approved by the President.
b)
Regular “mixer” meetings will be held two or three times
per year and on the third Wednesday of the month. Mixer
meetings may be held in April, July and November. The
purpose of the Mixer Meeting will be professional
networking and socializing. The meeting place will be
determined by the Program Committee and approved by the
President.
c) A
Seminar meeting on the third Wednesday in September.
d)
General Business meetings to be held on the third
Wednesday of October with Elections.
For
“Program” and “Mixer” meetings, first-time attendees and
those invited by an ATRA member, may attend and not pay
an attendance fee.
Section
2: Notice of Meetings. A program meeting notice will be
sent to all members and people on the mailing list
approximately 2 weeks in advance of the meeting date.
Section
3: Quorum. Twenty percent of the regular membership
shall constitute a quorum for voting purposes.
Article V. Elections and Balloting
Section 1. Elections of Officers on the Board of
Directors and Committee Chairpersons will be conducted
as follows.
a)
In the period of time two to three months prior to the
October General Business meeting the President and Vice
President shall appoint a nominating committee who will
gather nominations from the membership of names of
members who wish to run for a Board position or
Committee Chair position.
b)
The slate of nominees will be shared with the Board of
Directors and membership at large prior to the October
Business Meeting.
c)
The slate of nominees will be presented to all voting
members at the General Business Meeting and at that
time, ATRA members who wish to nominate someone or want
to self-nominate may do so at the meeting.
d) Each
nominated person will give a short introduction to the
membership of his/her qualifications for the position.
Section 2. Balloting.
a)
Voting procedure. Each Officer and Committee Chairperson
will be voted on using a “show of hands” method. The
majority of votes for each candidate will determine the
winner of the position.
b) Tie
voting. In the event of a tie for an Officer position,
successive balloting will be conducted until one
candidate receives a plurality. If two candidates run
for a Committee Chair position, they can agree to
co-chair the position. If not, then a vote will be taken
again.
Article VI. Officers.
Section
1. The Officers of the Association will be four. The
positions are President, Vice President, Secretary and
Treasurer. Each position will serve for a one-year
period and from the time of elections on the date of the
Annual Business Meeting to the morning of date of the
next Annual Business Meeting. Each Officer must be an
active A.T.R.A. member in good standing and have been a
member for at least six months. If removal should occur
prior to the completion of office, the Board of
Directors shall meet to nominate and vote on a successor
for the remainder of the term.
Section 2. The President. The major responsibilities of
the President are as follows:
a)
Serve as the executive head of the organization.
b)
Work with the Board of Directors to establish the
strategic direction of the organization.
c)
Responsible for the administration of the affairs of the
organization.
d)
Preside at all regular business and mixer meetings.
e)
Call and chair periodic meetings of the Board of
Directors and deal with the administrative affairs of
the organization.
f)
Accountable, along with the Treasurer, of all fiscal
affairs. Will work with the Associations’ certified
public accountant to file all necessary tax forms with
the Internal Revenue Service or the state of Arizona in
a timely fashion.
g)
Accountable for all legal affairs of the Association.
Will work with the statutory agent to fill all required
legal documents with the state of Arizona in a timely
fashion.
h)
Represent A.T.R.A. at other Technical Recruiters
meetings in Arizona or the United States.
i)
To supervise the role of the Webmaster.
j)
There will be a limitation on serving in the role of
president for two consecutive years.
Section 3. The Vice President. The major
responsibilities of the Vice President shall be as
follows:
a)
To assist the President in setting the strategic
direction of the organization.
b)
To attend all meetings of the Board of Directors.
c)
To assist the President in terms of presiding at all
ATRA meetings.
d)
To act as a back up to the President in terms of
attending any Technical Recruiters meetings in Arizona
or the United States.
e) To
fulfill all duties as requested by the President.
Section 4. Secretary. The major responsibilities of the
Secretary shall be as follows:
a)
To attend the regular “business” meetings of the
organization, take meeting notes, transcribe them and
distribute the meeting notes to the Webmaster and in any
other fashion as deemed necessary.
b)
To attend all meetings of the Board of Directors, take
meeting notes and distribute them appropriately as
deemed by the Board.
c)
Track attendance at meetings.
d) To
fulfill all duties as requested by the President.
Section 5. Treasurer. The major responsibilities of the
Treasurer shall be as follows:
a)
The Treasurer will be accountable for the financial
affairs of the organization.
b)
Will invoice and receive monies for membership dues from
the Membership Chairperson on an on-going basis
throughout the fiscal year.
c)
To collect, and bill if necessary, meeting attendance
fees for the organization’s business, Mixer meetings,
seminars and any other A.T.R.A. functions or joint
functions with other professional organizations.
d)
To arrange for annual examination and publication of the
financial statements for A.T.R.A.’s certified public
accountant when necessary.
e)
To attend all meetings of the Board of Directors.
f) To
fulfill all duties as requested by the President.
Article VII. Board of Directors.
Section
1. The Board of Directors will be comprised of four (or
five) Officers, which are President, Past-President (if
he/she chooses to remain on the Board), Vice President,
Treasurer and Secretary.
Section
2. All candidates for positions on the Board must be
active and qualified members of the Association. All
candidates must be in good standing with the Association
at the time of election to the Board.
Section
3. Elections to the Board. All nominated Officers shall
be elected as stipulated in the By-laws of the
Association. Terms of office shall be from the date of
the October General Business Meeting to the morning of
the same meeting in the following year.
Section
4. Vacancies. In the event of a vacancy, the President
or any Board member may nominate a candidate to fill
this position and the majority vote of the Board will be
required to approve the candidate. The candidate will
fill the remainder of the vacant term.
Section
5. Quorum. A simple majority of those present shall
constitute a quorum for the purpose of voting on
business matters.
Article VIII. Committees.
Section 1. The Program Committee. The Program Committee
Chairperson is the head of the Program Committee and has
the responsibilities of:
a)
Arranging for meeting and mixer programs that meet the
criteria established in the mission statement and code
of conduct. Will coordinate speakers, sponsors, and
meeting places to attend the business and mixer
meetings.
b) Will
manage the Program Committee and coordinate all items
pertaining to the delivery of successful meetings, which
will be of mutual interest to the membership and guests.
Section 2. Membership Committee. The Membership
Chairperson is the head of the Membership Committee and
has the responsibilities of:
a)
Recruit and recommend new members to the Association
throughout the course of the business year.
b)
Review the qualifications of prospective members and
approve their applications.
c)
Ensure that members pay their annual dues in a timely
fashion. Will promptly send membership dues checks to
the Treasurer.
d)
Develop an annual Membership Campaign in the month of
January, which will be designed to attract new members.
e)
Prepare and maintain an accurate membership roster.
f)
Notify the President of any member who fails to meet the
criteria of membership during the course of the year.
g) Act
as hospitality at all meetings and greet and introduce
new ATRA members and guests to active ATRA members and
the Board. Assist the Treasurer at the meetings in
receiving meeting dues.
Section
3. Publicity. The Publicity Chairperson is the head of
the Publicity Committee and has the responsibilities of:
a)
Production of a printed and electronic Meeting Notice
two to three weeks before the upcoming meeting for
approval the President. The Publicity committee will
also distribute the printed and electronic Meeting
Notice to the ATRA mailing list and media organizations
at least 2 weeks prior to the meeting.
b)
Send the Meeting Notice to the major media in Arizona in
time to meet advance deadlines.
c)
Coordinate public relations and publicity activities
with the committee and seek new opportunities to promote
ATRA within the state of Arizona, and the United States
on a cost-effective basis.
Section
4. Community Outreach. The Community Outreach
Chairperson is the head of the Community Outreach
Community and has the responsibilities of:
a)
Establish communication channels with the local
community: business, technical, academic, professional
and public service organizations. This includes
coordinating academic outreach programs to schools
pertaining to technical workforce development and public
service activities to increase ATRA’s visibility.
b)
Communicate information to ATRA membership on
recruitment industry trends, surveys, and news about the
IT and engineering fields.
c)
Provide an educational forum to keep ATRA members
abreast to developments that may directly and indirectly
impact technical recruiting, the job market, and
workforce development.
d) Lead
and manage the development and production of the annual
half-day Seminar.
Section
5. ATRA Web Site. ATRA will develop and maintain a web
site dedicated to providing the public with relevant
information describing the Association, its mission,
code of conduct, membership and programs.
Article IX. Amendment of Bylaws.
These
by-laws may be amended by a 2/3 vote of the membership
in attendance at a business meeting and by proxy votes
submitted before the meeting.
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